How to Automate Invoicing and Stop Chasing Payments

This guide provides a detailed walkthrough for setting up an automated invoicing and payment reminder system using n8n (a workflow automation platform) integrated with Stripe and QuickBooks. Below is a summary and key points from the guide:

Key Components:

1. Stripe API: For creating invoices, sending payment links, and handling payments.
2. QuickBooks API: For logging invoice details and tracking payments.
3. SMTP Email Service: Gmail in this example, for sending reminder emails.

Workflow Overview:

• Step 1: Retrieve Overdue Invoices

  • Use the Stripe listInvoices operation to fetch unpaid invoices older than one day.

• Step 2: Send Payment Reminder Emails

  • Loop through each invoice and send a payment link via Gmail SMTP service.

• Step 3: Log Invoice Details in QuickBooks

  • Map relevant fields from the Stripe invoice to QuickBooks for record-keeping.

Example n8n Node JSON:

json
 
1{
2  "name": "Stripe List Overdue Invoices",
3  "type": "n8n-nodes-base.stripe",
4  "position": [400, 300],
5  "parameters":
6
7[Read the full article at DEV Community](https://dev.to/samchenreviews/how-to-automate-invoicing-and-stop-chasing-payments-2dka)
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