Organizations are discovering that a comprehensive inventory of AI systems is a necessary precursor to developing effective AI usage policies and conducting risk assessments. Many companies begin policy creation based on known tools like ChatGPT, but often overlook AI embedded within existing systems like recruitment software or credit scoring models. Establishing clear ownership and maintaining a regularly updated inventory—recording details like purpose, data usage, and vendor—is crucial for compliance and risk mitigation, and often reveals previously unknown "shadow AI" deployments.
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